POLICY ON ENROLMENT & ADMISSIONS

 

Printable Version

 

 

 

This policy refers to all applicants for September 2017 and subsequent years until further notice. It supersedes all previous policies on Enrolment & Admissions.

 

 

  1. GENERAL INFORMATION
  •  N. Mhuire, Barntown, is a Catholic school under the patronage of the Bishop of Ferns.
  • It is a 17 teacher school including Principal, class teachers and SEN teachers.
  • The school depends on grants and teacher resources provided by the Department of Education & Science. All school policy must have regard to the resources and funding available.
  • The school operates within the regulations laid down by, and follows the curriculum prescribed by the Department of Education & Science which may be amended from time to time in accordance with Sections 9 and 30 of the Education Act (1998).
  • Equality of access is the key value that determines the enrolment of children to our school. No child is refused admission for reasons of ethnicity, special educational needs, disability, gender, traveller status, asylum-seeking/refugee status, religious/political beliefs and values, family or social circumstances.
  • While recognising the right of parents to enrol their child/children in the school of their choice, the Board of Management is also responsible to respect the rights of the existing school community and, in particular, the children already enrolled. This requires balanced judgements, which are guided by the principles of natural justice and health and safety. Acting in the best interests of all children, the Board reserves the right to determine the maximum number of children in each separate classroom, bearing in mind:
  • Size of / available space in classrooms
  • Educational needs of children of a particular age
  • Multi-grade classes
  • Presence of children with special educational / behavioural needs.
  • DES maximum class average directives.

 SPECIFIC PROCEDURES

  1.  Application procedure:
  • Enrolment is by way of written application only. Application forms are available from the school.
  • All completed Enrolment Application forms must be accompanied by an original Birth Certificate and in the case of children transferring schools with a report from the principal of their most recent school.
  • It is the responsibility of each parent/guardian to ensure that all necessary documentation requested by the school accompanies their application. Incomplete applications will not be considered and will be returned.

 

  • Completed forms should be returned to S.N. Mhuire, Barntown, Co. Wexford. All envelopes should be clearly marked ‘Application’.
  • The BOM will reply to each application within 21 days of its receipt.
  • In the case of Junior Infants, application forms are only available from November of each year. All applications for enrolment must be received by end of November in the year preceding enrolment i.e. an application for 1st September 2017 must be received by 30th November 2016. No decision on any Junior Infant application will be made before December 1st. The Board of Management will reply to all Junior infant applications within 21 days of that date.
  • Parents can register their interest in enrolling their child in Junior Infants in advance should they wish to do so. It is important to note that this is a register of interest only and does not constitute a valid application. The school will contact you at the appropriate time.
  • Where a child is entitled to admission to the school but a suitable place is unavailable, their parents can make a written request to have their child’s name placed on a class waiting list. It should be noted that a child’s place on this list is open to change in line with the schools criteria for acceptance should further applications be received.

 Provision of key information by parents/guardians:

The following information is requested by the school:

  • GENERAL :

Pupil's name, date of birth, address, year and class applying for, religion, parish, year and parish of baptism, nationality, gender, home telephone number, parent contact number, PPS number.

  • FAMILY DETAILS:

Number of children in family, position of child, father’s name, occupation, work telephone number, mother’s name, occupation, work telephone number, mother’s maiden name, other

children in school.

  • HEALTH:

Details of health problems, known allergies, hearing/sight defects, family doctor, phone number, permission to take child to Accident and emergency, permission to release information to HSE.

  • EDUCATION:

 Preschool, school outside state, previous primary school, behavioural problems, speech or language difficulties, special needs.

  • Any other relevant information.
  1. Criteria for Acceptance:

 (i)All applicants for Junior Infants must reach four years of age before the start of the school year in which they wish to enrol. For example a child starting in September 2010 must reach four years of age before 1st September 2010.

(ii)Details submitted on the application form must be accurate at the time of submission. In particular the address given must be the address at which the child normally resides.

Any change that may impact on a child’s eligibility for enrolment must be notified to the school immediately. The BoM reserves the right to withdraw an offer of enrolment where these conditions are not complied with.

  • Should the number of children seeking enrolment in junior infants exceed the places available, children born before a cut-off date in the year they wish to enrol will be given priority according to the following criteria:
  1. Children who have or have had siblings already in the school.
  2. Children of staff in the school.
  3. Children who live in the school’s catchment area.
  4. Children whose permanent home address is closest to the school.
  5. Any remaining applicants.

If enrolment is not filled by children born before the cut-off date in the year in which they wish to enrol the enrolment will be filled in line with the above criteria from applicants on an age basis i.e. Priority to next oldest child and so on until enrolment is full.

  • Pupils transferring from other schools should refer to section 5 below.
  1. Admission date:

Junior Infants will only be admitted to the school on the first school day of each new school year. See also next section (5).

 

Pupils transferring:

  • Pupils wishing to transfer from other schools are enrolled subject to the Rules governing National Schools, the Management Board’s policy on Health & Safety and all relevant BOM policies.

 

  • Normally transfers are only considered for the start of each new term.

 

  • In the case of such pupils, an enrolment application form must be completed and returned with an original birth certificate along with a report on the child from the principal of their most recent school. 

 

  • Our school will contact the former school and request an attendance report and any relevant documents pertaining to the child's educational progress. 

 

  • In the event of children seeking enrolment in any given class/standard exceeding the number of places available preceding or during the school year their parents can request in writing to have their child placed on a class waiting list. Parents will be contacted if a place becomes available. It should be noted that children will be prioritised on waiting lists according to the criteria outlined for the enrolment of junior infants at (iii) above.

 

  1. Children with special needs:

The Board may request a copy of the child's medical and/or psychological report. Where such a report is not available, the Board may request that the child be assessed immediately. Following receipt of this report, the Board will assess how the school can meet the needs specified in the report. Should the Board deem that further resources are required, it will, prior to enrolment, request that the Special Educational Needs Organiser provide them. The school will meet with the child's parents to discuss his/her needs and the school's ability to meet these needs. If necessary, a full case conference involving all relevant parties (school, parents, and psychologist) will be convened.

 

  1. Parental responsibility:

Children who enrol in our school are required to comply with our Code of Conduct, as well as all other policies on curriculum, organisation and management. Parents must agree to the Board of Managements Code of Conduct.  The Board of Management places parents responsible for ensuring that their children comply with all school rules and regulations in an age appropriate way.

 

  1. Right of Appeal:

 

Under section 28(1) of the Education Act (1998) a parent/ guardian may appeal against a decision not to enrol a child in school. The appeal should be made in writing to the Board of Management through the Chairperson, within a reasonable time, normally two weeks of a decision being made.

 

Ratification and review

 

This policy was amended and ratified by the Board of Management at its meeting on 27/1/2016

It will be reviewed on a regular basis and, depending on circumstances, may be amended accordingly.